Snowmobile Trail Management

There are several methods available to submit documentation:

1. Open PDF document, save the document to your computer, then close it and open it from your computer to view/activate the electronic signature, then fill it out on the computer, and email as an attachment to the Land & Water Resources Department Clerk.
2. Open PDF document, print and fill out, scan and email attachment to the Land & Water Resources Department Clerk.
3. Open PDF document, print and fill out, and mail, FAX or hand deliver to the Land & Water Resources Department Clerk (information below):

Land & Water Resources Department Clerk
Dane County Parks
5201 Fen Oak Drive, Rm 208; Madison, WI 53718
Phone:  (608) 224-3730
FAX:  (608) 224-3745
Email:  dane-parks@danecounty.gov

Fall Documents

Required by December 1st.
Please note: trails cannot be opened until all four "fall documents" have been received from every club.  

SAVE document to your computer, CLOSE document and then OPEN the document from your computer to fill in and sign. Save and email as an attachment to the Land & Water Resources Department Clerk.

1. Certificate of Insurance (obtain from club insurance company) - see example (PDF)
2. Agency Agreement (PDF) 
3. Certify Trail Signing Completion (PDF)
4. Trail Lease/Recreational Use Agreement Certification with Landowners (PDF)

Spring Documents

Required by May 15th.

SAVE document to your computer, CLOSE document and then OPEN the document from your computer to fill in and sign. Save and email as an attachment to the Land & Water Resources Department Clerk.

1. Certify Payment to Landowners (PDF)
2. Club Landowner List - last page will total rods and payment amounts (PDF)
3. Certify Trail Removal (PDF)

SNARS Entries - Must be submitted within 30 days of the action taking place

1.  Club contact information
2.  Trail names/numbers
3.  Grooming equipment
4.  Grooming
5.  Fall maintenance - including attached invoices and check copies
6.  Spring maintenance - including attached invoices and check copies

• Open & Closing Procedures (PDF)
• Dane County Council of Snowmobile Clubs
  • Board Members
  • Club Contacts

Please submit all grant information to:
Joleen Stinson, Parks Director
stinson.joleen@danecounty.gov 
(608) 422-0657

Annual Trail Maintenance Costs

All snowmobile trail maintenance, including grooming, landowner payments and invoiced expenses, must be submitted via SNARS to qualify for maintenance reimbursement.    

New Snowmobile Grants

The county will submit one application for annual maintenance as well as new proposed trail segment(s) and proposed bridge replacement(s). Please submit the following documentation to Dane County Parks by April 1st.

1. Trail Reroute
   • GPS track of route (in .gpx, .kml, kmz format) and plat book map with trail and property owners shown
   • Reason for the trail reroute
   • Reroute Ranking Tool from DNR (PDF)
      
2. Snowmobile New Trail Mile(s): 

• GPS track of route (in .gpx, .kml, kmz format) and plat book map with trail and property owners shown - focused on the new segment
• New Trail Ranking and Cerfication Worksheet from DNR (DOC), complete form using the following:
  • Snowfall by County from DNR (PDF)
  • Percentage of Snowmobile Trails by Square Area of the County from DNR (PDF)
     

Bridge Applications

1. Capital Project Easement Form (PDF) Landowner Agreement:  Expectation is that the Landowner Easement with the Club will be for 20 years or more. Capital projects are owned and maintained by the County Snowmobile Program and may be removed at any time.  
    
2. Site Location Map including:
   • Name of the waterbody
   • Longitude and latitude (site)
   • Cross section of the stream distance across bank to bank
   • Stream restrictions (culverts, bridges) above or below the proposed bridge location that restrict a 5’ clearance height above the stream
   • Bank Elevation Height – measured from the top of water (where vegetation begins to grow) to the top of bank where the bridge would be located
   • Pictures of the site showing side profile of the waterbody (bank to bank) and pictures showing both sides of the bank pointed towards the waterbody
      
3.  Construction Quotes:
   • Minimum of two quotes are required to submit grant request.
   • Potential Bridge Contractors (PDF)

Club Documentation
Land & Water Resources Department Clerk
dane-parks@danecounty.gov
Phone:  (608) 224-3730
FAX:  (608) 224-3745

Maintenance, New / Reroute Trail, and Bridge Grants
Joleen Stinson, Parks Director
Dane County Parks Division
stinson.joleen@danecounty.gov
Phone:  (608) 422-0657

Opening / Closing of Trails, Snowmobile Trail Inspections
Brian Berkan, Lead Park Ranger
berkan.brian@danecounty.gov
Phone:  (608) 220-4386

Snowmobile Trail Mapping
Michelle Richardson, GIS Analyst
richardson.michelle@danecounty.gov
Phone:  (608) 225-1929

Kurt Byfield
Grant Project Manager – Bureau of Community Financial Assistance
Wisconsin Department of Natural Resources
Phone:  (608) 275-7760
Email:  Kurt.Byfield@Wisconsin.Gov

Quick links:

• SNARS Entries
• WDNR Guidelines for the Snowmobile Trail Aids Program (PDF)